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Recording Screen

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The recording screen allows the client to record evidence before pressing the actual record button. It will also allow the client to auto-stop their video on its own.

A. Upload Menu: Allows the user/login client to access the upload menu in order to upload their video evidence.
B. Switch Camera View: Allows the user/login client to change the camera from facing the user/login client or away from the user/login client.
C. Buffer-Length: Sets how far back the capture will include before pressing record.
    1. Options:
——> 0 minutes
——> 1 minute
——> 3 minutes
——> 5 minutes

D. Record/Stop: If the user/login client is recording, pressing this button will stop the recording. If camera is not recording, pressing this button will start a recording.
E. Auto-Stop: Sets a timer for when the app will automatically end the app.
    1. Options:
——> 3 minutes
——> 5 minutes
——> 10 minutes
——> 60 minutes

Please note when the app is in recording mode the screen will be outlined in green.

Setting Up to Receive Notifications

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Notifications are an easy way for a user to stay on top of changes to their clients. If a user has access to a client, they can set up to receive specific notifications for them.  Administrative roles can also be notified of changes to all user roles available in the System Admin window. There is more information about the specifics of the Notification Settings page.

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4Setting Notifications Using the Client Selector (User Roles)

1. The user opens the Client Selector.
2. Clicking the pencil icon next to the desired client will open their Notification Settings.
3. The user can then check the checkboxes next to the options they want to be notified of.
4. Pressing save will save the changes and the user will then:
A. Receive an email whenever one of the changes selected occur.
B. Have their notifications tab turn red whenever one of the changes selected occur.

5Setting Notifications Using the System Admin Window (Administrative Roles)

1. The user opens the System Admin window.
2. They then can check the checkbox next to the desired user or client.
3. Going to the Actions tab in the upper left-hand corner and clicking “Configure Notifications” will open their Notification Settings.
4. The user can then check the checkboxes next to the options they wish to be notified of.
5. Pressing save will save the changes and the user will then:
A. Receive an email whenever one of the changes selected occur.
B. Have their notifications tab turn red whenever one of the changes selected occur.

Data Viewers

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All files within the system will appear in a Data Viewer when opened. Metadata and communication can be annotated within the Data Viewer. A user will be able to add, edit, and delete all metadata only until the user clicks the Save button.

There are two types of Data Viewers, each meant for different types of data:

  1. Video Player
  2. PDF & Image Viewer

Video Player

The video player is the data viewer made specifically for videos. The video player has the feature of adding tags to specific points in the recording that are important and notable.

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1. Play/Pause
– This arrow will cause the video to start playing or pause the video if it is already playing.

2. Add Tag
– For more information about how to add a tag, please click here.

3. Tag Tacks
– These tacks mark the points at which there are tags. A green tack means it is one that has not been saved while the gray tacks mean they cannot be removed.

4. Time Scrubber
– Allows the user to drag the scrubber to any point within the video.

5. Rotate Viewer
– This icon allows the user to switch the orientation and/or direction of the video.

6. File Information
– Clicking on this icon will open up a window with the following information on the file:
+ Folder Location
+ Recorded On
+ Uploaded By
+ Last Update
+ File Size

7. Collapsible Tab
– These arrows allow the user to collapse the Tag and Comment section to offer more space if needed.

8. Adjust Sound
– By clicking on the soundbar, the user can drag it to adjust the sound. The user can also click on the speaker icon to completely mute the sound, and then click again to put it back to the loudness it was previously.

9. Full Screen
– Clicking on the diagonal arrows allows the user to enlarge the video into full screen. Pressing the “Esc” button on your keyboard or clicking on this button again will bring back the original video player.

10. Save Button
– The save button will turn green when there are changes that have been made and can be saved.

PDF & Image Viewer

The Image Viewer allows the user to view images as well as PDFs and other types of documents. The image viewer however does not have the tags feature, but has options for viewing the documents more efficiently.

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1. Print
– Clicking on this icon brings up a new window with different options for printing the file.

2. Page View Options
– Allows the user to view the file either by one page, two pages, or all pages at a time.

3. Fit Width/Page
– Fits the file to the size of the width or length of the viewer.

4. Rotate Current Page
– This icon allows the user to switch the orientation and/or direction of the current page.

5. Scale Bar/Box
– Allows the user to drag the bar or write in a percentage to zoom in or out on the file.

6. Full Screen
– Clicking on the diagonal arrows allows the user to enlarge the video into full screen. Pressing the “Esc” button or clicking on this button again will bring back the original video player.

7. Previous/Next Page
– Allows the user to go back to the previous page or forward to the next page of the file.

8. Mouse Tools
– These two buttons allow the user to change the style of their mouse arrow.

9. Search Field
– Allows the user to search the file for keywords within the file itself.

10. File Information
– Clicking on this icon will open up a window with the following information on the file:
+ Folder Location
+ Recorded On
+ Uploaded By
+ Last Update
+ File Size

11. Collapsible Tab
– These arrows allow the user to collapse the Comment section to ffer more space if needed. For more information regarding Comments, please click here.

 

 

Keywords Feature

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A keyword can be added to any file available with permissions to the user. This feature provides another form of metadata to add to the file. Many users use this feature to add a weight to the file. For example: Severity 1, Severity 2, etcetera. All keywords will be author and timestamped. Keywords can be added to all file types.

Adding a Keyword

1. Clicking the add button next to the section entitled Keywords will open a new window.
+ Organizational keywords will appear in blue at the top of the will appear in blue at the top of the list if any are available.
+ A user’s previously used keywords will be listed under the organizational keywords.
+ If a user has permission to do so, they can create their own custom keywords.
2. Select or create the keywords and click the submit button to add them to the file.

Viewing Keywords

– Added keywords will show up in the window below the section entitled Keywords.
– If a user hovers over a keyword, the name of the author and time it was created will pop-up.

Screen Shot 2016-08-28 at 10.34.55 PMRemoving a Keyword

1. To remove a keyword, click on the “X” next to the keyword’s name.
Please note a user will only be able to remove keywords they are currently adding before the click on the Save button.
2. When creating a copy of the file, a user will have an opportunity to remove all the keywords only at that time.

File Organizer’s All Files Feature

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The All Files feature allows a user to see all of the files that they have can permission to access. All of the files appear at one time , regardless of the folder locations they are in or the clients they are under.

To find the All Files feature:

  1. Click on “Actions” on the main toolbar.
  2. Select “File Organizer”.
  3. When the File Organizer window opens, click on “All Files” on the left sidebar.

Features

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3. Checkboxes
A user can click on the checkboxes next to the files if they want to copy and paste them to a new location. After clicking the boxes, they can use the action button in the top left corner to complete the process.

2. Advanced Filter
If a user wants to do an advanced search to narrow down the files they want to survey, they can click on “Filter”. They will be able to search for specific criteria such as:

– Organization (Org)
– Group
– Location
– Role
– User/Client
– ID Number
– File Type
– Tags
– Keywords
– Updated Between

3. Links
– A user can open a file directly by clicking on the given “File Link” name link.
– A user can access a file’s current location by clicking on the “Location” link.