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Comments Feature

Comments can be added to any file available for a user with permissions. All comments will be author and timestamped.


Adding a Comment

1. The user clicks on the Comment Tab in the file viewer.
2. This will open the Comment section.
– Previous comments will be in the top window.
3. Below is a text field for the user to add a new comment.
4. To save a comment the user must click the Save button on the bottom of the file viewer.
– All previous comments are not editable.

Please note:
To remove all comments from the file see the Copy File article.

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Deleting a Comment

When creating a copy of the file, the user will have an opportunity to remove all comments on the file.

Keywords Feature

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A keyword can be added to any file available with permissions to the user. This feature provides another form of metadata to add to the file. Many users use this feature to add a weight to the file. For example: Severity 1, Severity 2, etcetera. All keywords will be author and timestamped. Keywords can be added to all file types.


Adding a Keyword

1. Clicking the add button next to the section entitled Keywords will open a new window.
+ Organizational keywords will appear in blue at the top of the will appear in blue at the top of the list if any are available.
+ A user’s previously used keywords will be listed under the organizational keywords.
+ If a user has permission to do so, they can create their own custom keywords.
2. Select or create the keywords and click the submit button to add them to the file.


Viewing Keywords

– Added keywords will show up in the window below the section entitled Keywords.
– If a user hovers over a keyword, the name of the author and time it was created will pop-up.


Screen Shot 2016-08-28 at 10.34.55 PMRemoving a Keyword

1. To remove a keyword, click on the “X” next to the keyword’s name.
Please note a user will only be able to remove keywords they are currently adding before the click on the Save button.
2. When creating a copy of the file, a user will have an opportunity to remove all the keywords only at that time.