Keywords is another way to help annotate or organize your videos. Many organizations will create keywords to provide a scale for a type of scoring of the data. Example: Using a keyword for Severity (Aggression 10, Aggression 9 etc….)
To Add a Keyword click on “Add” next to the Keywords section. This will open a window with predefined organizational tags if available or the ability to add your own keywords if permission has been granted.
The Update Profile is a way to edit your current profile
Ability to change
A user has the ability to change their default login role. For example, if a user has the dual role of a User and an Admin, they can choose which of those roles they would prefer to always have the system open up to.
2. Contact Info:
Ability to change
3. Account Info:
Ability to change
There are three methods for uploading files and artifacts:
1. Electronic Uploader
– The Electronic Uploader allows a user to upload files and artifacts already available on the user’s computer. Click here for directions on how to use this feature.
2. Fax Uploader
– The Fax Uploader allows a user to upload documents that they have physically on their persons and want to add to their library on the system. Click here for directions on how to use this feature.
3. Behavior Capture™
– This method is available in the Apple App Store. The Behavior Capture™ App is a versatile recording and uploading tool. A user can securely capture events from back in time and in-the-moment behaviors and upload to their Behavior Connect™ account. Bluetooth remote controls also provide flexibility in recording.
When uploading videos, the file size and network speed determine how fast your upload will be.
To get a general idea of how long your video will take to upload, use an uploading calculator and type in the size of your file and find the speed of your internet in the list.
To find out the speed of your internet, you can use a speed test to find the exact number.
One way to increase your uploading speed is to compress your files to be smaller or to record your videos with a lower resolution. There are a lot of third party softwares that compresses videos.
If you are able to use the Behavior Capture app then this also compresses videos on iPhones and iPads.
Once your videos are “encoding” they are in the system and it will begin making them web ready.
You can log out at this point if you wish and wait for the system to email you when it is available.
The File Organizer is where all login users can manage all of their files. It provides a place to store and view uploaded files and work on a client’s portfolio and to collaborate with other users associated with that client.
File Organizer’s Location:
1. Actions Tab
– Cut: Allows a user to select a file and cut it to be pasted in another location.
– Copy: Allows a user to create a replica of a file and paste the replica in another location.
+ “Dragging and Dropping” a file also creates a copy of the file.
+ When creating a copy of a new file, a window will pop up (see bottom image) allowing you to create a copy with or without previously used Tags, Keywords, Comments, and Associated Files. To remove any one of these, uncheck the box next to the item you want removed.
– Paste: Allows a user to place a cut or copied file within a certain folder.
– Add Folder: Allows a user to add a new folder within another folder.
– Delete: Allows a user to delete a file or a folder.
– Rename: Allows a user to rename a file or folder that they have created or uploaded.
– Refresh: Updates the view and files within the File Organizer window.
+ If a user uploaded a file and does not see it in an appropriate amount of time, they should click the refresh button. This will refresh the view of the current files available.
– Disassociate: Allows a user to remove a client portfolio from the File Organizer window.
– Change View: Allows a user to modify the viewing options of the files by any of the following:
+ Thumbnails
+ Details
+ List
– Open: Allows a user to open a selected file.
+ Double-clicking on a file will also open the file.
2. Library
– Admins and Group System Admins can place relevant documents in the Library for all account users, excluding login clients.
– All other specified users have read-only access to this folder.
– Yhe user can also click on the Library icon in the main box of the file organizer to open it.
3. All Files
– Provides a user with a view of all permissible files at one time. This makes it easier to find files without having to search through specific clients and folders.
– The user can also click on the All Files icon in the main box of the file organizer to open it.
– For more details on this feature, click here.
4. My Files
– This folder contains documents and files visible only to the user who is logged in.
– All documents and files uploaded by the user will appear here unless they select a client’s portfolio and upload directly to the client’s account.
– The user can also click on the My Files icon in the main box of the file organizer to open it.
– Users can create and manage additional folders within their My Files folder.
5. Search Field
– The search field allows the user to search for files by title from the selected folder. The filter tab can open to an advanced search feature.
– Advanced search criteria includes:
a. Organization
b. Group
c. Location
d. Role
e. User/Client
f. ID Number
g. File Type
h. Tags
i. Keywords
j. Updated Between
Please note: When a user opens a client’s portfolio, it will appear as an icon as well as in the list of folders on the left.
In order to start using the system, a user must go to their given account’s URL, found in place of the “accountname” section of this URL example: https://www.accountname.behaviorimaging.com.
– During the first login, the user must confirm their personal information and submit their own password to replace the one they were given.
– After registering, the user will be sent an email to confirm their new account.
– The user must then go to their email and click the link to complete the registration process.
After the first login, the user will only have to fill in their username and password on the login page to access their account in the system.
Logging OutA user can log out of the system after each session by selecting “Logout” in the top-right corner of the screen. To log back in the user can return to the login page and type in their username and password.
The system will time out if there has been no activity within the user’s account for an extended period of time.
– After eight minutes, a warning message will appear.
– If the user clicks on the okay button, they can continue using the system.
– If the user does not, a message will appear after 10 minutes of inactivity stating the user was logged out for security reasons.
– The user can log back in if desired by following the directions above.
The Admin role is the only role that has access to Reports. The reports provide data to best manage and support the organization. Custom reports can be requested. They can be found in the dropdown menu on the main toolbar.
Columns:
After a file is uploaded, the word “encoding” will appear next to it.
All files uploaded to the system go through the process of encoding. This process is when the file is being converted to a specific file extension, such as PDF, JPG, and WMV. The length of the video or the size of the file will be the deciding factor in how long the encoding process will take.
This process must be done in order for files to be viewed and played on the system.
1. Image Formats
2. Video Formats
3. Document Formats
4. Audio Formats
Please note: All video files will be converted to FLV, OGG & MP4 format.
Please Note: All document files will be converted to PDF format.
The Client Selector is available to the User, Scorer, and Gold-Standard Rater roles. It provides a list of the clients that the administrators have given permission to a user to have access to.
The Client Selector will appear once the user logs into the system and can be accessed again via the Action tab on the main toolbar.
1. All clients associated to the user are populated in this window.
2. The user selects the client they want to access from the list
3. Either double-clicking on the client’s name or going to the Actions tab and clicking Open will allow access to the client.
4. The client’s portfolio will appear in the user’s File Organizer providing a place to view the client’s data.
1. Actions Menu
– Allows the user to open a client’s portfolio or configure their notifications for that client after selecting them from the Client Selector.
2. Checkbox
– Allows the user to select a client and use the Action dropdown button to open the client’s portfolio or configure the notifications attached to the client’s profile.
3. Client ID Column
– Lists the identification number of the client.
4. First/Last Page Buttons
– Allows the user to either skip to the first page or last page of the Client Selector.
5. Previous/Next Page Buttons
– Allows the user to go the previous page or the next page.
6. Refresh Button
– Allows the user to refresh the Client Selector to see the most up-to-date changes.
7. First Name Column
– Lists the first name of the client.
8. Last Name Column
– Allows the user to list the clients by ascending/descending order of a particular column.
9. Last Modified
– Shows the date and time the client was last updated/edited.
10. Pencil Icon
– Allows the user to edit the notification settings that the user will receive regarding that client.
11. Notepad Icon
– Allows the user to view the client’s Client Notepad.
12. Search Field
– Allows the user to search for a specific client by using their Client ID, last name, or first name.
When hovering over a column header in the Client Selector, an arrow will appear in the right corner of the column header. Clicking on it will create a dropdown menu, where you can choose to list the clients by ascending/descending order for that particular column. Another dropdown menu, titled Columns, allows you to check and uncheck columns which you would like to hide or view in your Client Selector.