Keywords Feature

August 28, 2016/in Data Viewer /by willoberleitner

A keyword can be added to any file available with permissions to the user. This feature provides another form of metadata to add to the file. Many users use this feature to add a weight to the file. For example: Severity 1, Severity 2, etcetera. All keywords will be author and timestamped. Keywords can be added to all file types.

Adding a Keyword

1. Clicking the add button next to the section entitled Keywords will open a new window.
+ Organizational keywords will appear in blue at the top of the will appear in blue at the top of the list if any are available.
+ A user’s previously used keywords will be listed under the organizational keywords.
+ If a user has permission to do so, they can create their own custom keywords.
2. Select or create the keywords and click the submit button to add them to the file.

Viewing Keywords

– Added keywords will show up in the window below the section entitled Keywords.
– If a user hovers over a keyword, the name of the author and time it was created will pop-up.

Removing a Keyword

1. To remove a keyword, click on the “X” next to the keyword’s name.
Please note a user will only be able to remove keywords they are currently adding before the click on the Save button.
2. When creating a copy of the file, a user will have an opportunity to remove all the keywords only at that time.

Associated Files Feature

For reference, a user can associate a different file to the file they are viewing. After saving the file they are viewing, each file will then be associated with the other. Associated files can be added to any uploaded file available with permissions for the user.

Adding an Associated File

1. Click on the highlighted text “add” next to the Associated Files section. This will open the File Organizer.
2. Double click on the file you would like to add. This will add the file to the Associated File field.
3. Click the Save button to complete the action.

Removing an Associated File

1. Click on the “X” next to the associated file’s name to remove the file from the file you are currently viewing.
Please note that a user will only be able to remove the associated file(s) the currently are adding before they click the Save button.
2. When creating a copy of the file, a user will have an opportunity to remove all associated files only at that time.

File Organizer’s All Files Feature

August 14, 2016/in Behavior Connect™, Behavior Connect™: Features, File Organizer /by willoberleitner

The All Files feature allows a user to see all of the files that they have can permission to access. All of the files appear at one time , regardless of the folder locations they are in or the clients they are under.

To find the All Files feature:

Click on “Actions” on the main toolbar.
Select “File Organizer”.
When the File Organizer window opens, click on “All Files” on the left sidebar.

Features

3. Checkboxes
A user can click on the checkboxes next to the files if they want to copy and paste them to a new location. After clicking the boxes, they can use the action button in the top left corner to complete the process.

2. Advanced Filter
If a user wants to do an advanced search to narrow down the files they want to survey, they can click on “Filter”. They will be able to search for specific criteria such as:

– Organization (Org)
– Group
– Location
– Role
– User/Client
– ID Number
– File Type
– Tags
– Keywords
– Updated Between

3. Links
– A user can open a file directly by clicking on the given “File Link” name link.
– A user can access a file’s current location by clicking on the “Location” link.

Accessing a User’s Multiple Roles

August 14, 2016/in Behavior Connect™: Features, General Features /by willoberleitner

Accessing Multiple Roles

Some users are given multiple roles. In order for a user to access a specific role, they can follow these steps:

1. The user first goes to the login page of Behavior Connect.
2. The user logs in using their given login credentials.
3. After signing in, the user can go to the upper right hand corner of the system’s webpage.
4. Under the Login and Client’s Identification Number headings, a dropdown list is available for users with more than one role.
5. A user can then click on the dropdown list and select whichever role they would like to be using the system as.
6. The system options available to that specific role will now be accessible to the user.
7. The user can switch back to their previous role or another if desired by following the same steps above.

Default Login Role

A user has the ability to change their default login role. For example, if a user has the dual role of a User and an Admin, they can choose which of those roles they would prefer to always have the system open up to.

Here are the steps to change the Default Login Role settings:

1. The user clicks on the “Settings” tab on the main taskbar.
2. They then select “Update Profile” from the dropdown list.
3. In the “Update Profile” window, halfway down is a section entitled “Default Login Role”.
4. The user then can click on the dropdown menu and choose which role they would like to be logged in as when first signing into the system.
5. After selecting the role, the user can hit the “Save” button at the bottom of the pop-up window.
6. The user will now be logged in as that role when first accessing into the system.

Forgot Username and Password

August 7, 2016/in Behavior Connect™, Behavior Connect™: Features, General Features /by willoberleitner

Forgot Username

If at any point a user has forgotten their username, they can follow these steps to have it sent to them via email.

1. Click on the link to open the “Forgot Username” window.
2. Type in a working email address associated with the user’s account.
3. A pop-up window will appear saying, “Username was successful. Please check your email for further instructions.”
4. Check the email address for the username recovery message and click on the link provided. The link will expire in 48 hours.

Forgot Password

If at any point a user has forgotten their password, they can follow these steps to have it sent to them via email.

1. Click on the link to open the “Forgot Password” window.
2. Type in a working email address associated with the user’s account.
3. A pop-up window will appear, “Password recovery was successful. Please check your email for further instructions.”
4. Check the email address for the password recovery message and click on the link provided. The link will expire in 48 hours.

Administrative Roles

August 2, 2016/in Behavior Connect™: Roles /by willoberleitner

There are three types of roles available for an administrator:

Basic Admin role
Group Admin role
Group System Admin role

Admin

The Admin role has access to all users, folders, files and data of the entire Enterprise Account. The admin has the tools to add, delete, and edit all users, files, and folders within the system.

Admins have complete access to the entire account.
This includes the following tabs:

Actions:
1. System Admin
– Client Notepad
2. File Organizer
– Library
– All Files
– My Files
Upload:
1. Electronic
2. FAX
3. App
Reports:
1. Reports
Notifications:
1. Notifications
Settings:
1. Update Profile
Help:
1. Support Query
2. KnowledgeBase

Admins are able to add, edit, and delete all users and clients.
This includes the following:
– Other Admins
– Group System Admins
– Group Admins
– Scorers
– Gold Standard Raters
– Users
– Login Clients
– Clients

Admin’s are able to associate the following with each other:
– Clients/Login Clients with Users
– Clients/Login Clients with Scorers
– Clients/Login Clients with Gold Standard Rater
– Users with Locations
– Group Admins with Groups
– Group System Admins with Groups
– Scorers with Locations
– Gold Standard Rater with Locations

Group Admin

The Group Admin role has access to all users, folders, files, and data in their assigned Group(s). Group Admins have access to only the Group(s) they are associated to within the account. Unlike the Admin role, the Group Admin role cannot add, delete, or edit users and clients.

Group Admin’s accessibility includes the following tabs:

Actions:
1. System Admin
– Client Notepad
2. File Organizer
– Library
– All Files
– My Files
Upload:
1. Electronic
2. FAX
3. App
Reports:
1. Reports
Notifications:
1. Notifications
Settings:
1. Update Profile
Help:
1. Support Query
2. KnowledgeBase

Group Admins can view these roles that are only within their group:
– Group System Admins
– Other Group Admins
– Scorers
– Gold Standard Raters
– Users
– Clients
– Login Clients

Group System Admin

The Group System Admin role has access to all users, folders, files, and data of their associated Group.
Group System Admins have access to only the Group(s) they are associated to within the account. Unlike the Group Admin, the Group System Admin has the tools to add, delete, and edit the users and clients within their group.

Group System Admin’s accessibility includes the following tabs:

Actions:
1. System Admin
– Client Notepad
2. File Organizer
– Library
– All Files
– My Files
Upload:
1. Electronic
2. FAX
3. App
Reports:
1. Reports
Notifications:
1. Notifications
Settings:
1. Update Profile
Help:
1. Support Query
2. KnowledgeBase

Group System Admins can delete, add, and edit users that are only within their group.
This includes the following users and clients:
– Other Group System Admins
– Group Admins
– Scorers
– Gold Standard Raters
– Users
– Login Clients
– Clients

Group System Admins can add associations to users only within their group.
Admin’s are able to associate the following with each other:
– Clients/Login Clients with Users
– Clients/Login Clients with Scorers
– Clients/Login Clients with Gold Standard Rater
– Users with Locations
– Scorers with Locations
– Gold Standard Rater with Locations
– Group Admins with Groups
– Group System Admins with Groups

User Roles

August 2, 2016/in Behavior Connect™, Behavior Connect™: Roles, knowledgebase /by willoberleitner

There are three different types of user roles:

Basic User role
Scorer role
Gold Standard Rater role

User

The User is the most common role used within the Enterprise Account. Users have access to the Clients that have been associated to them and can collaborate with other Users associated with the Client’s or Login Client’s portfolio. They can view all tags, keywords, comments, and associated files within the client’s account.
A User has access to the following tabs:

Actions:
1. File Organizer
– Library
– All Files
– My Files
2. Client Selector
– Client Notepads
Upload:
1. Electronic
2. FAX
3. App
Settings:
1. Update Profile
Notifications:
1. Notifications
Help:
1. Support Query
2. KnowledgeBase

Scorer

The Scorer role is designed to have no access to other roles’ metadata (such as tags, keywords, comments). This role can be used for Inter-rater reliability as well as staff evaluation.

Please note: All added Organizational Tags by the Scorer is part of the Generic IRR Report.

A Scorer has access to the following tabs:

Actions:
1. File Organizer
– Library
Please note: Scorers can only view videos, files, and print documents.
– All Files
Please note: Scorers cannot see other users’ metadata within a file. For example,
they cannot view other users’ tags, comments, or keywords.
– My Files
2. Client Selector
Upload:
1. Electronic
2. FAX
3. App
Settings:
1. Update Profile
Notifications:
1. Notifications
Help:
1. Support Query
2. KnowledgeBase

Gold Standard Rater

The Gold Standard Rater is a role designed so that it has no access to other roles’ metadata (tags, keywords, comments). This role can be used for Inter-rater reliability, as well as staff evaluation. The Gold Standard Rater role is compared to the Scorer’s organizational tags on video files within the IRR report (only available to the Admin).

Please note: All added Organizational Tags by the Gold Standard Rater are part of the Generic IRR Report.

A Gold Standard Rater has access to the following tabs:

Actions:
1. File Organizer
– All Files
Please note: Gold Standard Raters cannot see other users’ metadata within a file. For example,
they cannot view other users’ tags, comments, or keywords.
– My Files
2. Client Selector
Uploaders:
1. Electronic
2. FAX
3. App
Settings:
1. Update Profile
Help:
1. Support Query
2. KnowledgeBase

Client Roles

August 2, 2016/in Behavior Connect™, Behavior Connect™: Features, Behavior Connect™: Roles /by willoberleitner

There are two types of roles available for a client:

Login Client role
Client role

Login Client and Client roles don’t use a paid seat

Login Client

The Login Client role is for the caregiver or client to be able to log in and view their portfolio, unlike the regular client role.

The other roles that also have access to the Login Client Portfolio will see two folders within the Client Portfolio:

The Client Files folder is what the Login Client uses as their My Documents and where they can add files and metadata to share with the other users that have permissible access to their portfolio.

Private Files is the folder that is not accessible to the Login Client. This is where the users that have permissible access to the Login Client can add files and metadata to collaborate with other permissible users to the Login Client Portfolio. When the user is ready to share the file with the Login Client, they can drag and drop or cut, copy, and paste files into the Client Files folder.

The Login Client has access to the following tabs:

Actions:
1. File Organizer
Upload:
1. Electronic
2. FAX
3. App
Settings:
1. Update Profile
Notifications:
1. Notifications
Help:
1. Support Query
2. KnowledgeBase

Client

This is a role for a client that does not allow them to have access to the system (no login capabilities). This role is provided to create a portfolio for the Client (patient, student, child, etcetera) that other roles in the system can be given access to and collaborate on.

Behavior Connect Demonstration Video

July 11, 2016/in Behavior Connect™, Behavior Connect™: Getting Started, knowledgebase /by willoberleitner

Coming soon!

System Requirements

July 10, 2016/in Behavior Connect™, Behavior Connect™: Features, Behavior Connect™: Getting Started, knowledgebase /by willoberleitner

Hardware/Software Necessities:
In order to operate our applications, your computer needs to have the following software programs and functionalities:

1. Java Runtime Environment (JRE)
Version 1.6 or higher
This may be called Java 6
2. Adobe Flash Player
Version 11.6 or higher
Most recent release is best
3. Adobe Reader
Version 9 or higher
Adobe 11 is recommended
4. The ability to run overnight for long uploads
Computers that are scheduled to reboot or shutdown in the middle of the night will cause uploads to stall.
5. Computer or hard disk sleep modes are turned off

For best performance using our system, your computer should be and have:

1. A platform of Windows 7, Windows 8, Mac OSX 10.7, Mac OSX 10.8, or any higher Mac OSX
2. A monitor screen size of 15 inches or larger, and a screen resolution of at least 1024×768.

Network Settings:
In order to facilitate optimal performance, the following network setup items are recommended:

1. Allow HTTPS traffic through any district/school proxies or firewalls (HTTP over SSL on port 443).
2. Whitelist the IP address corresponding to behaviorimaging.com in any proxies or firewalls to avoid service interruptions.

Supported Browsers:
– Internet Explorer 9 +
– Latest version of Firefox
– Safari 5.1
– Latest version of Google Chrome